Register of processing activities (VVT)

The VVT (register of processing activities) forms the basis of all data protection processes for every company.

It shows the list of company processes that must be documented in accordance with Art. 30 GDPR and serves as a central documentation tool to fulfil the data protection requirements in a company or organisation as well as the obligation to provide evidence and accountability to the data protection authorities.

Records of processing activities

The VVT is deliberately provided on a non-mandatory basis (i.e. beyond the requirements of Art. 30 of the GDPR). This results in the following advantages:

  • The more detailed documentation protects against fines and liability claims by proving that data protection measures are actively implemented.
  • In the event of an audit by the supervisory authority, comprehensive documentation can be submitted and possible sanctions can be better avoided.
  • Better detection and monitoring of all processing activities
  • Identification and optimisation of inefficient processes or unnecessary data processing.
  • Simple DSFA threshold value analysis
  • Risk assessment and monitoring
  • Easier management of requests from affected parties
  • Better overview of what data is processed, by whom and when
  • Better overview of the technical systems and services involved
  • More targeted use of TOM
  • Better support of requirements from other laws (e.g. KRITIS Regulation, ISO 27001, NIS2, BDSG).
  • Simultaneous fulfilment of compliance requirements
  • Better response to legislative changes and new requirements
  • Integration with ISMS processes and support for certifications (ISO 27001 certification, TISAX certification, BSI basic protection)
  • Better support for internal and external audits, as all relevant data processing procedures are already documented.
  • More effective data protection management and reduction of security risks.

(c) 2024 Haiko Buchholz